Finance Coordinator

The OFIFC is an award winning leader in culture-based management providing innovative research, policy, training and community development to 28 Friendship Centres and other urban Aboriginal service providers across Ontario. Located in downtown Toronto, the OFIFC engages all levels of government and mainstream agencies.

OFIFC is a purpose-driven organisation which offers unique and challenging work. A rewarding and enriching career awaits if you are skilled at critical thinking, building relationships, take personal accountability for getting things done and enjoy working as part of a team to collaboratively solve problems.

Responsibilities:

Working as part of a team in a fast paced environment where the main responsibility is to provide, coordinate and supervise OFIFC’s finance-related functions including sound bookkeeping services and financial analysis in compliance with Generally Accepted Account Principals (GAAP), Federal/Provincial legislation and OFIFC policies and procedures.

A job description is attached.

Qualifications:

  • Awareness of Aboriginal culture;
  • Thorough understanding of GAAP and accounting functions/practices;
  • Proficiency in MS Office applications (Excel, Word, Access, etc.);
  • Working knowledge of an accounting software such as Accpac;
  • Understanding of data collection principles;
  • Completion of post-secondary education and/or industry courses relevant to Accounting or Finance;
  • Minimum 5 years’ financial experience (full accounting cycle);
  • Minimum 3 years’ experience in supervising staff;
  • Experience in Information Systems;
  • Experience working in a not-for-profit sector in an accounting capacity; and
  • Criminal Reference Clearance (CPIC) and Vulnerable Sector Clearance are re uirements of the em lo ment offer.

If you are interested in qualifying in this role that offers an exceptional compensation package, please send your resume and cover letter to:

Ontario Federation of Indigenous Friendship Centres Tracy Syrette, HR Manager 219 Front Street East, Toronto, ON M5A 1E8 Fax: 416.956.7577 Website: www .ofifc.org Email: hr@ofifc.org

Posting Deadline: Until Filled

Only those selected for an interview will be contacted

Job Description

VISION

Primary Objective:

To provide, coordinate and supervise OFIFC’s finance-related functions including sound bookkeeping services and financial analysis in compliance with Generally Accepted Accounting Principles (GAAP), Federal/Provincial legislation and OFIFC policies and procedures.

KNOWLEDGE

Core Competencies:

  • Culture – Takes personal responsibility to increase sensitivity, awareness and implementation of OFIFC’s Neha (bundle) including foundational teachings and organisational practices in both professional conduct and work-related deliverables.
  • Accountability – Takes personal ownership and responsibility for the quality and timeliness of work commitments.
  • Critical Thinking – Applies systematic, logical reasoning when addressing problems or situations in order to arrive at an appropriate solution or outcome.
  • Building Relationships and Strategic Partnerships – Builds, develops and sustains business relationships I strategic partnerships which are mutually beneficial, reciprocal and grounded in trust and respect. It is recognising we are all interdependent and working towards the common good of the organisation.
  • Results Orientation – Accomplishes established goals, delivers the outcomes required and achieves the results. It includes the efficient and effective use of all resources (time, financial, people and technology).
  • Teamwork and Collaboration – Works collaboratively with others and addresses conflict in a win-win productive manner. This includes a mindset of “sharing” with others whether it is knowledge, recognition, information and skills. Working towards a common purpose for the good of OFIFC and the communities of people it serves.
  • Communication – Effectively delivers information in a transparent, honest and clear manner. It includes actively listening, comprehending and responding appropriately when interacting with people. It is about being respectful when expressing opinions and points of view.

Technical Competencies:

  • Thorough understanding of GAAP and accounting functions/practices
  • Proficiency in MS Office applications (Excel, Word, Access, etc.)
  • Working knowledge of an accounting software such as Accpac
  • Understanding of data collection principles

Behavioural Competencies:

  • Attention to detail and accuracy
  • Organisational skills
  • Confidentiality
  • Time Management

Education/Work Experience:

  • Completion of post-secondary education and/or industry courses relevant to Accounting or Finance
  • Minimum 5 years’ financial experience (full accounting cycle)
  • Minimum 3 years’ experience in supervising staff
  • Experience in Information Systems
  • Experience working in a not-for-profit sector in an accounting capacity

REASON

Work Environment:

Works in a safe and suitable office environment exposed to simultaneous reporting deadlines, mid to high level computer use requiring high levels of accuracy and attention to detail.

Working Hours:

Overtime required during peak periods (fiscal year end, audit) and/or when workload necessitates. Weekend hours for financial support as requested. Travel for support visits up to 5 times per year to Friendship Centres/Delivery Sites.

ACTION

Scope:

To provide a lead role in finance-related day-to-day functions ensuring accuracy, completeness and compliance with financial practices, policies and procedures that are aligned with OFIFC’s long-range strategic plan.

  • Coordinates OFIFC’s financial activities as directed by the Finance and Administration Director
  • Supervises Finance personnel (7+ direct reports)

Key Contacts/Relationships:

Internal

Primarily communicates with the Finance and Administration Director, workgroup members and OFIFC Management for the purposes of financial support, advice, consultation and collaboration.

External

Communicates with Friendship Centres/Delivery Sites, Suppliers, Funders and Government for the purposes of providing financial support. Acts as liaison to Accounting and database software providers.

Key Responsibilities:

Finance Coordination and Supervision (40%):

  • Coordinates and ensures timed financial activities (e.g. Financial Statements, Balance Sheet review, annual financial reports, etc.) are undertaken and delivered;
  • Adjusts and balances assignments of workgroup tasks ensuring organisational needs are met includes scheduling of support visits;
  • Supervises direct reports by providing direction, coaching, feedback, performance reviews, and training and development opportunities;
  • Leads special financial projects within workgroup;
  • Undertakes year end closing of accounts within accounting software as directed;
  • Sets up Accounts and Departments in the accounting software;
  • Liaises with the accounting software and database providers;
  • Acts as audit liaison with accountant during annual financial audit;

Financial Support (35%):

  • Provides financial supports to Friendship Centres (support visits and delivers on the job training), Government funders with respect to reporting and OFIFC staff;
  • Prepares financial reports, briefing notes and metrics for OFIFC Management;
  • Develops and maintains Finance Process Manual, finance policies and procedures, appropriate tools, forms and mechanisms for finance activities;
  • Contributes to the development and negotiation of supplier contracts and Request for Proposals;
  • Provides input into OFIFC delivered trainings and workshops with respect to financial activities such as bookkeeping, budgeting, financial reporting and audit;
  • Develops tools for use by Friendship Centres to build their capacity;
  • Provides ongoing support and development of Finance database;

Financial Analysis and Bookkeeping (20%):

  • Provides financial analysis of organisational expenses, revenues, financial commitments, budgets, reports and financial statements to OFIFC Management;
  • Surveys organisational operations to ascertain accounting needs and develops and recommends solutions to business and financial challenges;
  • Provides bookkeeping functions and maintains accounting systems;

Other (5%):

  • Maintains and upgrades professional skills;
  • Promotes a healthy, safe work environment; and
  • Performs other duties, related to the position, as assigned by the Executive Director or designate.